SITUATION 5:
RECORDING YOUR ID CARD NUMBER

The Code provides for limits on the circumstances under which organisations are permitted to record ID card numbers (see the appendix for details).

Action you can take: If you consider that an organisation is not justified in recording your ID card number, ask why it needs to record it and whether it has considered if the recording is permitted under the Code.

An organisation may be contravening the Code if it cannot provide a good explanation.

SITUATION 6:
COLLECTING YOUR ID CARD COPY

Compared to ID card numbers, stricter limits are imposed on the collection of ID card copies (see the appendix for details) because of the greater dangers they carry in relation to possible fraud or other misuse. Generally speaking, this gives you greater justification in querying a request to provide a copy of your ID card.

Action you can take: If you consider that an organisation is not justified in collecting a copy of your ID card, ask why it needs to collect it and whether it has considered if the collection is permitted under the Code.

An organisation may be contravening the Code if it cannot provide a good explanation.

SITUATION 7:
KEEPING YOUR ID CARD COPY

The Code generally requires organisations to mark photocopies of ID cards they keep with the word "copy". This marking should be made across the entire image of the ID card.

Furthermore, where a photocopy of your ID card is provided by you in person or an organisation makes a photocopy of your ID card, the word "copy" should be marked on it in your presence.

The only exception to this marking requirement you are likely to encounter is where the photocopy is going to be converted into some other form, e.g. microfilm.

Action you can take: If you provide a photocopy of your ID card in person, insist that it is marked "copy" in your presence.

An organisation may be contravening the Code if the ID card copy kept by it is not marked "copy" and is not going to be converted into some other form.

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