PCPD - PCPD 2007-2008 Annual Report

Investigation Report / Inspection Report

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Annual Report

Compliance Actions

Matching Procedures

During the reporting year, the Commissioner received 15 new applications for approval to carry out matching procedures and 9 requests for re-approval of matching procedures undertaken in previous years.

All 15 new applications were requested by public sector organizations. Upon examination, 1 was found not to be a matching procedure under the Ordinance, and 1 was withdrawn. 10 applications were approved subject to conditions imposed by the Commissioner under the Ordinance. As at 31 March 2008, the remaining 3 new applications are under the consideration of the Commissioner. Of the 9 requests for re-approval, 1 was refused, and 1 was being processed. The remaining 7 were approved.

Requesting Parties	Related Matching Procedures that were Approved
Hong Kong Housing Society	Consent was given to Hong Kong Housing Society to carry out a matching procedure to prevent double housing benefits by comparing personal data collected by Hong Kong Housing Society from applicants for the Flat For Sale Scheme with personal data collected by Hong Kong Housing Authority from tenants of public rental housing and owners of subsidized housing.
Social Welfare Department	Consent was given to Social Welfare Department to carry out a one-off matching procedure to identify Comprehensive Social Security Assistance ("CSSA") and Social Security Allowance ("SSA") recipients who have long absences from Hong Kong and may become ineligible to receive CSSA/SSA payments by comparing personal data collected by Social Welfare Department from the recipients of CSSA/SSA with personal data held in the database of Immigration Department.
Student Financial Assistance Agency	Consent was given to Student Financial Assistance Agency to carry out a matching procedure to prevent double subsidies by comparing personal data collected by Student Financial Assistance Agency from applicants of Government Matriculation Maintenance Grants and Grantham Maintenance Grants with personal data collected by the Social Welfare Department from the recipients of the Comprehensive Social Security Assistance.
Education Bureau	Consent was given to Education Bureau to carry out a matching procedure to prevent double subsidies by comparing personal data collected by Education Bureau from applicants of Pre-primary Education Voucher Scheme with personal data collected by the Social Welfare Department from the recipients of the Comprehensive Social Security Assistance/Child Care Centre Fee Assistance Scheme.
Social Welfare Department	Consent was given to Social Welfare Department to carry out a matching procedure to prevent double subsidies by comparing personal data collected by Social Welfare Department from the recipients of the Comprehensive Social Security Assistance with personal data collected by the Labour Department from recipients of transport subsidies under the Transport Support Scheme.
Fire Services Department	Consent was given to Fire Services Department to carry out a matching procedure to detect double housing benefits by comparing personal data of departmental quarters applicants held by Fire Services Department with personal data of public housing estate tenants and owners maintained by the Housing Department.
Home Affairs Department	Consent was given to Home Affairs Department to carry out a matching procedure to ensure the accuracy of the voter registers for the Village Representative Election ("VRE") by comparing personal data collected by Home Affairs Department for the purpose of VRE with personal data collected by the Housing Department from tenants of public rental housing and owners of subsidized housing.
Home Affairs Department	Consent was given to Home Affairs Department to carry out a matching procedure to ensure the accuracy of the voter registers for the Village Representative Election ("VRE") by comparing personal data collected by Home Affairs Department for the purpose of VRE with personal data maintained by the Registration of Persons database of the Immigration Department.
Hong Kong Housing Society	Consent was given to Hong Kong Housing Society to carry out a matching procedure to prevent double housing benefits by comparing personal data collected by Hong Kong Housing Society from applicants for the Senior Citizen Residences Scheme with personal data collected by Hong Kong Housing Authority from tenants of public rental housing and owners of subsidized housing.
Registration and Electoral Office	Consent was given to the Registration and Electoral Office to carry out a matching procedure to identify electors of the geographical constituencies who have moved out and may become ineligible to vote in their original constituencies by comparing personal data collected for the purpose of District Council Elections and Legislative Council Elections and their by-elections with personal data collected by Home Affairs Department for the purpose of Village Representative Elections.