PCPD - PCPD 2006-2007 Annual Report

Investigation Report / Inspection Report

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Annual Report

Compliance Actions

Matching Procedures

During the reporting year, the Privacy Commissioner received 11 new applications for approval to carry out matching procedures and 35 requests for re-approval of matching procedures undertaken in previous years.

All 11 new applications were requested by public sector organizations. Upon examination, 2 were found not to be a matching procedure under the Ordinance, and 2 were withdrawn. The remaining 7 applications were approved subject to conditions imposed by the Privacy Commissioner under the Ordinance. Of the 35 requests for re-approval, 1 was refused and 1 was withdrawn. The remaining 33 were approved.

Requesting Parties	Related Matching Procedures that were Approved
Official Receiver's Office	To identify bankrupts who have left Hong Kong without complying with the requirements of the Bankruptcy Ordinance by comparing the personal data collected by Official Receiver's Office for administering the Bankruptcy Ordinance with the personal data collected by the Immigration Department for immigration clearance.
Registration and Electoral Office (two requests)	To ensure electors to vote in their geographical constituencies corresponding to their up-to-date addresses by comparing personal data of registered electors collected by Registration and Electoral Office with personal data of tenants/owners of subsidized housing collected by (1) the Housing Department; and (2) the Hong Kong Housing Society.
Social Welfare Department	To prevent fraud and abuse of social security benefits in relation to retraining allowance for recipients of Comprehensive Social Security Assistance ("CSSA") by comparing the personal data collected by the Social Welfare Department for administering the CSSA scheme with personal data collected by the Labour Department for administering the retraining allowance under the Manpower Development Plan for the textiles and clothing industry.
Leisure and Cultural Services Department	To update the addresses of library patrons who failed to pay their overdue library fees by comparing the personal data of the library patrons in default with the personal data maintained by the Registration of Persons Office of the Immigration Department, so as to facilitate the Leisure and Cultural Services Department to take recovery actions.
Student Financial Assistance Agency (two requests)	To prevent double subsidies by comparing the personal data of (1) the students and (2) the guardians and their spouses collected by the Student Financial Assistance Agency from applicants of Pre-primary Education Voucher Scheme with the personal data collected by the Social Welfare Department from the recipients of CSSA/Child Care Centre Fee Assistance Scheme.