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CHAPTER 486
PERSONAL DATA (PRIVACY) ORDINANCE
Part V - ACCESS TO AND CORRECTION
OF PERSONAL DATA
27. Log book to be kept
by data user
| (1) |
A data user shall keep and
maintain a log book-
| (a)
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for the purposes of this Part;
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| (b) |
in the Chinese or English language; and
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| (c) |
such that any particulars entered in the log
book pursuant to this section are not erased therefrom
before the expiration of-
- subject to subparagraph (ii), 4 years after
the day on which they were so entered;
- such longer or shorter period as may be prescribed,
either generally or in any particular case,
by regulations made under section 70.
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| (2) |
A data user shall in accordance with subsection (3)
enter in the log book-
| (a)
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where pursuant to section 20 the data user refuses
to comply with a data access request, particulars
of the reasons for the refusal;
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| (b) |
where pursuant to section 21(2) the data user
does not comply with section 21(1), particulars
of the prejudice that would be caused to the interest
protected by the exemption concerned under Part
VIII if the existence or nonč‹źxistence of the
personal data to which the data access request
concerned relates were disclosed;
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| (c) |
where pursuant
to section 24 the data user refuses to comply with
section 23(1) in relation to a data correction request,
particulars of the reasons for the refusal; |
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| (d) |
any other
particulars required by regulations made under section
70 to be entered in the log book. |
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| (3) |
The particulars required by subsection (2) to be entered
by a data user in the log book shall be so entered-
| (a)
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in the case of particulars referred to in paragraph
(a) of that subsection, on or before the notice
under section 21(1) is served in respect of the
refusal to which those particulars relate;
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| (b) |
in the case of particulars referred to in paragraph
(b) of that subsection, on or before the notice
under section 21(1) is served in respect of the
refusal to which those particulars relate;
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| (c) |
in the case
of particulars referred to in paragraph (c) of that
subsection, on or before the notice under section
25(1) is served in respect of the refusal to which
those particulars relate; |
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| (d) |
in the case
of particulars referred to in paragraph (d) of that
subsection, within the period specified in regulations
made under section 70 in respect of those particulars.
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| (4) |
A data user shall-
| (a)
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permit the Commissioner to inspect and copy the
log book (or any part thereof) at any reasonable
time; and
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| (b) |
without charge, afford the Commissioner such
facilities and assistance as the Commissioner
may reasonably require for the purposes of such
inspection and copying.
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