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3.5
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Where a data user collects a copy of an identity card
from the holder in person, the data user should always
check it against the identity card produced by the holder.
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| Note: |
For
example, a solicitor's clerk collecting an ID copy from
a new client should always check it against the original
ID card produced by the client. |
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| 3.6 |
Where
a data user has a general policy of accepting copies of
identity cards collected from the holders in person by
a third party, the data user should take all reasonably
practicable steps to ensure that such copies have been
checked against the identity card produced by the holder
upon collection by the third party. |
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| Note: |
For
example, in the case of the hire-purchase of a car, the
finance company which accepts from the car dealer the
ID copy of a buyer should require that the car dealer
has checked the ID card of the buyer before collecting
the copy. |
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| 3.7 |
A data user who has
a general policy of accepting copies of identity cards provided by individuals
as the means to collecting or checking the identity card number should:
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3.7.1 |
provide adequate training to any member of its
staff responsible for collecting such copies to
reasonably enable him to detect any irregularity
which may appear on the face of a copy of an identity
card;
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| 3.7.2 |
set up a
system of control whereby no copy so provided is
accepted unless it has been carefully examined and
no irregularity is found upon such examination; |
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| 3.7.3 |
ensure that
for any copy so accepted and subsequently retained,
there is some indication on record that it has been
collected without being checked against the original
identity card. |
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Notice/
Copyright 2001 Office of the Privacy Commissioner for Personal
Data, Hong Kong. All rights reserved. Disclaimer
