SITUATION
5:
RECORDING YOUR ID CARD NUMBER
The Code provides for
limits on the circumstances under which organisations are
permitted to record ID card numbers (see the appendix for
details).
Action you can take:
If you consider that an organisation is not justified in recording
your ID card number, ask why it needs to record it and whether
it has considered if the recording is permitted under the
Code.
An organisation may
be contravening the Code if it cannot provide a good
explanation.
SITUATION
6:
COLLECTING YOUR ID CARD COPY
Compared to ID card
numbers, stricter limits are imposed on the collection of
ID card copies (see the appendix for details) because of the
greater dangers they carry in relation to possible fraud or
other misuse. Generally speaking, this gives you greater justification
in querying a request to provide a copy of your ID card.
Action you can take:
If you consider that an organisation is not justified in collecting
a copy of your ID card, ask why it needs to collect it and
whether it has considered if the collection is permitted under
the Code.
An organisation may
be contravening the Code if it cannot provide a good
explanation.
If you provide a copy of your ID card in person, insist
that it is marked "copy" in your presence. |
SITUATION
7:
KEEPING YOUR ID CARD COPY
The Code generally
requires organisations to mark photocopies of ID cards they
keep with the word "copy". This marking should be made across
the entire image of the ID card.
Furthermore, where
a photocopy of your ID card is provided by you in person or
an organisation makes a photocopy of your ID card, the word
"copy" should be marked on it in your presence.
The only exception
to this marking requirement you are likely to encounter is
where the photocopy is going to be converted into some other
form, e.g. microfilm.
Action you can take:
If you provide a photocopy of your ID card in person,
insist that it is marked "copy" in your presence.
An organisation may
be contravening the Code if the ID card copy kept by
it is not marked "copy" and is not going to be converted into
some other form.
Back
to top
