Sending documents through a third party

A landlord sued a tenant in the Small Claims Tribunal for rent arrears and was required to serve certain documents on the tenant. He sent the documents to the tenant's employer in an envelope addressed to the tenant's supervising manager. The envelope contained a covering letter asking the manager to pass the documents on to the tenant. However, the documents were not put in a separate envelope. When transmitting documents containing personal data, steps should have been taken to prevent accidental disclosure of the data to unrelated parties. In this case, the landlord should have sealed the documents in a separate envelope. By failing to take any measures to safeguard the data from accidental disclosure the landlord had acted contrary to the requirements of DPP4.