The protection of privacy
in relation to personal data is the concern of every person
in the Office of the Privacy Commissioner for Personal Data
(PCPD). We respect personal data and are committed to fully
implementing and complying with the data protection principles
and all relevant provisions of the Personal Data (Privacy)
Ordinance ("the Ordinance") .
Kinds of Personal Data Held
There are three broad categories
of personal data held in the PCPD. They are personal data contained
in:
Complaint
and investigation records, which include records
containing information supplied by data subjects and data
users and collected in connection with complaints, investigations
and related activities under the relevant provisions of the
Ordinance;
Personnel
records, which include personal details, job
particulars, details of salary, payments, benefits, performance
appraisals, disciplinary matters, etc. of every person employed
with the PCPD;
Other
records, which include administration and operational
files, personal data provided to the PCPD from individuals
for participating promotional and training activities organized
by the PCPD, and enquiries from the public, etc.
Main Purposes of keeping Personal
Data
Personal data held in:
Complaint
and investigation records are kept for the
purposes of responding to and taking follow-up action on complaints,
including mediation between the parties concerned, investigation,
if appropriate, and any enforcement or prosecution action;
Personnel
records of employees are kept for human resource
management purposes, relating to such matters as employees'
appointment, termination, performance appraisal and discipline,
etc.
Other
records are kept for various purposes which
vary according to the nature of the record, such as administration
of the office functions and activities, seeking advice on
policy or operational matters, participating promotional and
training activities organized by the PCPD, acquisition of services,
handling of enquiries from the public, etc.
Practices
The
Deputy Privacy Commissioner for Personal Data
is responsible for monitoring and supervising compliance with
the Ordinance within the PCPD.
The following are maintained
to ensure compliance with the Ordinance:
- A Data Protection Log Book,
as provided for in section 27 of the Ordinance;
- A Privacy Compliance Manual,
which is a procedural manual on compliance with the Ordinance
for use by staff of the PCPD;
- Data Access Request Form
(OPS003) for subject access/correction requests of personal
data held by the PCPD.
Data access and correction requests to the PCPD may be addressed to the "Administration & Finance Manager" or with other person as specifically advised.
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